Writing a blog isn’t everyone’s favourite, it certainly isn’t mine! But sometimes you just have to do it. I write a blog post every day. I can tell you some days are definitely easier than others. But if I have learnt one thing, it’s how to produce quality blog posts fast.
When I first started writing blogs it did take me quite a while, almost the entire work day. Now it takes me just a couple hours! So if you are just starting out writing blogs, don’t expect to be super-fast. It takes time and once you have enough practice and a great rhythm going, you’ll be able to work a lot faster.
If you have been writing blogs for a while and you still find they are taking forever then don’t fret! I have written this blog (in just 2 hours) to provide you with the best tips and tricks to help you write faster.
Obviously, if you write a shorter blog then you will get it done fast then if you wrote a long, extensive blog. However, it is important if you want to receive a good search engine ranking for your blog post that you include 2,000+ words!
If you want to find out more information about why you need to include so many words, have a read of a previous blog it wrote about “Why You Need To Be Making Long-Form Content for Your SEO and How”.
I know 2,000 words seems like a lot and you may think that there is no way you can get that blog done in a few hours. Well you can! (I do it every day!)
After you have read this blog it is hoped that you have the necessary skills to write a high quality blog in record time! That way you can focus on other things.
1. Think of ideas before you write
I usually find this is the hardest part. Sometimes I would sit and stare at a blank page willing myself to come up with a great and informative topic. This is why I usually have a backlog of ideas ready to go.
If you are on the train or at home watching TV and a great idea pops into your head make sure you write it down. It may not turn into anything in the end but what it does do is provide you with a starting point to spring off from.
Another idea is to follow news businesses related to your industry on social media. They will post their own blogs and articles on their social media channel for you to see. I’m not saying that you should copy them. But again it provides you with a starting point.
You can certainly save a lot of time if you have a nice list of ideas for you to choose from the next time you go to write a blog! Even if you take 10 minutes now to jot down some ideas, your future you will be very grateful.
2. No distractions
I know this seems like an obvious one but you would be surprised at how many people *try* to work with distractions floating around and how many people actually get distracted, wasting what they think is 2 minutes but actually is 15.
It will take you so much longer to finish your blog if you have distractions left, right and centre.
I’m not saying don’t have a break! I’m saying that when you are writing, you are writing and you need to focus on that. One tactic I use that I find very effective is after every 500 words I write, I take a break.
This way I know I can stay focused and I have little goals to work to. If I just told myself to write 2,000 words in one sitting that wouldn’t work for me and it probably would take me a lot longer. So after every 500 words I take a short break (usually 5 minutes).
I might get a snack or go look on Facebook, or whatever. But once I’m finished I’m focused again and I continue writing the next 500 words. You may think it will take longer having all those breaks while writing. But those breaks may be just what you need to refocus and concentrate on your writing.
3. Research THEN write
I find that some people try to do both at once and they end up tripping over themselves and getting confused.
It is important to separate your research from your writing.
No matter how experienced you are in your industry you will always have to do research. Even marketing experts such as Neil Patel do research. It is important to have other reputable sites to support your ideas and arguments. This is kind of like when you were in school or university and you had to reference your work.
When you research it is key that you make notes etc. so you can remember the information that is important. Once you have finished your research then you can start actually writing. It should be a lot easier to write because you already have researched and probably have some ideas on where you want to take your blog.
Sometimes when I feel I am really on a roll and I need to include a specific fact or link to another website I put a “XXX” in my work. That way when I have finished writing I can easily see where I needed to add the information in.
4. Write THEN edit
Yes, you will certainly need to edit (not just proofread, actually edit). However, you should always do your editing last. Once you have finished your entire blog, then you can edit.
It is important to just do one thing at a time.
You are in the writing mindset; make sure you keep it that way. When you are finished you can change into the editing mindset.
Editing will take a bit of time, so be prepared to set time designated to edit. I find that when you read your own work you read what you think you wrote, not what you actually wrote. That sentence may sound a bit confusing, so let me give an example.
For some reason I always leave off the “r” in “your”. And when I read back the sentences to myself I think that the word is “your” when it actually is “you”. However, when I give my work to someone else to read they always pick up on it.
And now that I am aware that I commonly make this typo, I always look for it in my work. So ensure you are always on top of writing errors you commonly make.
The best way I catch the most of my mistakes when writing is to edit a couple of hours after I have finished the blog. Yes, I understand that you may want to move on from the blog as soon as possible.
But it is a good idea to let the blog rest for a while, fill your mind with other work and come back to edit fresh.
You can also make it easier for yourself when editing. For example, when I’m writing and I use a word (or a sentence) but I know there is a better option, I just can’t think of it, I highlight the word. That way I know to come back to that section later to think of something better.
5. Write an outline (use bullet points)
An outline may seem like a waste of time but it can actually be a time saver if you do it right!
Break up your word document with headings. For example; “introduction”, “body” (this will have sub headings), and “conclusion”. In each heading and sub heading you should include dot points on what you want to say.
Then when you go write it properly it will take you a lot less time because all the actual points are made. All you need to do it flesh it out. There was a reason your English teacher always told you to do an outline!
The outline will also help you stay on track and not waffle on for 200 words or so. This means that your work is more engaging. Isn’t that one of the goals of writing a blog in the first place?
6. Don’t panic if you get stuck
There is a chance that you may get stuck. If you do, don’t say “it’s all too hard” and give up. In this case it’s okay to skip to something else in the blog, the conclusion. When writing your conclusion you bring all your key points together in a couple of short paragraphs.
Never introduce any new themes in the conclusion.
Hopefully writing the conclusion will give you your flow back and you can continue writing in the body of your blog. If not, you can always take a short break. Sometimes when you are thinking of something too hard you miss what is right in front of you. So step away from your desk and hopefully when you come back you will know what to write.
7. Use images, headings etc. to break up the content
Huge chunks of text can be daunting for anyone to read. It is important that you break up your blog with things such as images, headings, lists/ dot points etc. This isn’t necessarily a tip to help you write faster, but it will make reading the blog a lot easier and much more enjoyable. And these days’ including images is just something that you have to do.
You can shorten the time it takes wondering on website to website trying to find a great image. By having a few favourite designated stock photo websites, you can eliminate some of the time taken.
I previously wrote a blog about “Free Stock Images For Your Website”. This blog provides you with the links to the best free stock image websites. Hopefully this will eliminate some of the time taken searching for a good photo.
When making your blog look appealing, you can sometimes fall down the rabbit hole. Spending hours highlighting, choosing a different font, looking for pictures, etc. So here it is important to set a limit on the amount of time you are going to spend, and stick to it!
8. Post your work
After editing and making it look nice you have to post it! Hopefully that didn’t take longer than a couple of hours. When you first start blogging it may take longer, but stick to it! Once you have the rhythm of all these steps you will be able to pick up speed.
Once posted make sure to have a look over the formatting, graphics etc. to ensure that it is the same as before you posted.
After that you can sit back and relax! You have all this extra time now!
Writing blogs are hard, especially when you have 100 other things you have to do. I understand just how busy people can get. This is why it is important to do everything faster. Obviously you don’t want to compromise on quality.
Hopefully this blog has showed you a thing or two to help you write faster while your work still remains of a high quality. Blog writing doesn’t have to be so daunting anymore! Especially when you can now get it done in a couple of hours.
So what are you waiting for?! Get cracking! Write that blog you have been putting off all day. Now you can write it faster and therefore get more things done in the day. Start a list with some ideas for new blog posts and that will help get the ball rolling.
When following the above 8 points you will be surprised at just how fast you can finish off your blog.
Sarah is the head of guest posts outreach and an SEO expert. Her interests are search engine optimisation, social media and brand management.